We match entrepreneurs and small business owners with highly skilled Virtual Executive Assistants and Online Business Managers
Do the things only you can do in your business and delegate the rest.
So, What Is 'Virtual Executive Assistant & OBM Matching'?
To put it simply, we talk through what you need in a new remote team member and go find that perfect match for you.
We take care of the entire hiring process including finding and vetting candidates, conducting skills tests, assessing their culture-fit, bringing you the top three candidates to choose from, and then introducing you and your hire to begin working together.
We charge a matching fee and, once matched with your EA or OBM, we'll step out of the way and let you two move forward in working together (unless you want one-on-one coaching from Chelsea — more details on that below). We are not a recruiting agency. We are a boutique, service-based business that provides our high-level clients with the individual attention they need in order to be matched with high-quality candidates.
The Two Roles We Hire & Match For:
1. Executive Assistants:
This person is seen as your partner — they look out for you and have your back. They're proactive, forward-thinking about what they can take off your to-do list, and a go-getter. Some typical tasks might include email management, calendar/schedule management, file organization, communication with clients on your behalf, and administrative duties that will free you up to do the things only you can do in your business.
2. Online Business Manager
This person is operations-driven and does not handle the administrative tasks as an EA does. The Online Business Manager (or OBM) is the implementer to the CEO, entrepreneur, or small business owner.
The entrepreneur communicates their vision and what they want/need accomplished to their OBM who then creates a plan and takes it to the team broken down into smaller goals and tasks to be completed. The OBM manages these projects making sure everything is completed on time and goals are reached. They get stuff done while creating processes, procedures, and workflows in the business.
The OBM leads the team, helps to set and reach goals, delegates things to team members, solves problems so the leader doesn’t have to worry about it, and creates all the processes and organization for the business to run efficiently.
Think of the OBM as the Chief Operations Officer to the Chief Executive Officer.
You May Be Ready For an EA or OBM if...
⮕ You don't have TIME to do things that need to get done
⮕ There are things you don’t know HOW to do that you’d like to start implementing in your business
⮕ There are things you DISLIKE doing (the ones that aren't in your zone of genius) that you’d love to hand off to someone else
⮕ You're often feeling overwhelmed, overworked, and stressed out in your business (and life)
⮕ You find yourself working IN your business all the time compared to ON it (there's a difference)
⮕ You don't spend as much time with loved ones as you'd like or doing the things you enjoy because you're bogged down with work
Can You Afford an EA or OBM?
There are two factors to consider:
⮕ The amount of time you need from someone
⮕ The skill level needed (EA or OBM)
With any job, the more skilled you are, the higher the rate and the same goes for these roles.
The cost of an Executive Assistant is typically between $25-40 per hour and an Online Business Manager is $35-60 per hour.
It all depends on what you need from someone (e.g. the skills, software, and tools they need to know). We can talk through this and give you an accurate number of what to expect once we hear what you'd like to delegate to this person.
Please note: We only go through this hiring process if your EA or OBM role will be a minimum of 8-10 hours a week. We’ve found if it’s lower than this, the lower quality and skilled candidates we get and we don’t want you to get to the end of our process and not be happy with the options. Plus we’ve found once you start to delegate things to them, there will be much more to hand off.
Our Comprehensive 5-Week Matching Framework Includes:
⮕ Working with Team Brinkley to make sure we know what you’re looking for, get insight on your culture-fit needs, answer any questions you have, and make sure you're hiring for the right role
⮕ Creating a custom job description for the role you’re looking for (we’ve been trained by job writing experts)
⮕ Sourcing top-tier candidates through our network (where we have over 2k highly skilled remote workers)
⮕ Conducting a full vetting process complete with video interviews, skills tests, and culture-fit assessments
⮕ Presenting you with all the information for the top three candidates to be able to hire the best possible fit for you and your business
⮕ Follow-up call with Chelsea to talk through the top candidate choices
⮕ Our "Next Steps" checklist so you know exactly what to do when onboarding your new team member
⮕ Our "Next Steps" checklist for your new team member so they know what they should be doing as they get started working with you
⮕ A 30-day guarantee (more details on that in the FAQ below)
We Vet Candidates Based On These Factors:
The basic skills needed to be able to do the job with excellence based on the software and tools you use.
Aligning with the passion and purpose of your company, values, and mission. Team and personality fit.
These are skills that are a bonus if the candidate has them. If not, they're willing to learn them for the role.
The Amazing Results Our Clients Are Getting
“...save yourself the headache and countless hours and just hire Chelsea to find you a rockstar.”
Chelsea found us a rockstar who not only will perform the executive assistant role to a high level of quality but who has tons of potential to grow with our team. We could not be happier.
If you need to find a VA, save yourself the headache and countless hours and just hire Chelsea to find you a rockstar.
– Grant Baldwin
Founder of The Speaker Lab, a multi-million dollar company
“You cannot go wrong with Chelsea.”
Within 6 weeks, I had the perfect candidate hired and training to be our first Operations Manager. Chelsea and her team will help you find the right match for your team and will do so in the most professional way possible. You cannot go wrong with Chelsea.
– Danny Ozment
owner of Emerald City Productions
“Chelsea Brinkley is an untapped resource for executives and entrepreneurs of all sizes who are looking to help scale...”
So many entrepreneurs are making poor hiring decisions, no hiring decisions, or are simply disqualifying themselves from executive-level assistance because they don’t know that there is another way. Chelsea Brinkley is an untapped resource for executives and entrepreneurs of all sizes who are looking to help scale their existing businesses through processes, templates, and her network of qualified EA’s.
– Sean Pritzkau
Founder of We Can Do This/Sean Pritzkau, LLC
“She found us not one, but two awesome candidates!”
Chelsea has a clear process and provides updates every step of the way. She asked me questions I had never asked myself about the type of help we really needed. She found us not one, but two awesome candidates!
I recommend Chelsea to other entrepreneurs who want to focus on what they do best.
– Christine DiDonato
CEO of Career Revolution, Inc
“Match made in heaven!”
Chelsea, you did an amazing job of finding the right person. Match made in heaven!
– Rhea Wong
CEO of Rhea Wong Consulting
“She also knows how to find just the right outsourcing partners to help them feel safe, secure, and ready to scale.”
Chelsea’s ingenuity for understanding and working with digital entrepreneurs to help them let go and scale has become as finely honed as cupid’s bow.
She not only knows how to help business owners let go (by warmly caressing things out of their white-knuckled fists that they previously refused to relinquish unless it was from their “cold dead hands”) but she also knows how to find just the right outsourcing partners to help them feel safe, secure, and ready to scale.
– Tamara Glick
Personal Brand Strategist
Thus far, we've successfully matched over 65+ entrepreneurs and small business owners with their perfect hire with a 100% success rate!
How It All Got Started
Who is Chelsea and why did she start doing this?
I used to be the Executive Assistant for the Chief Digital Officer of a successful multi-million dollar company, Ramsey Solutions. I stepped away from that role because I wanted to work remotely (which wasn't allowed) to travel more and work from anywhere.
I started out in my remote journey as a freelance Virtual Executive Assistant which then turned into being an Integrator/COO to several high-level entrepreneurs and thought leaders. My clients' colleagues would ask if I could help them too, but I just didn't have the bandwidth. I did, however, know a lot of other great EAs and Integrators that I had worked with and began connecting them to work together. This is where the Virtual EA & OBM Matching first began - by connecting good people together. That is and always will be the heart behind it.
I started my own business from scratch and, now as an entrepreneur myself, I'm uniquely positioned to know what a small business owner needs as well as what the candidates are looking for too.
I've seen too many entrepreneurs trying to do everything themselves. I'm a firm believer that if we delegate some things and let everyone work in their strengths, that's the sweet spot. I'm passionate about helping people grow their businesses while also gaining freedom and flexibility back in their lives.
In order to match several entrepreneurs with new EAs & OBMs at the same time with a lot of overlap, we have a small team that gets this done alongside Chelsea - our matching assistant and matching coordinator. We all work remotely and from different places around the country.
We intentionally keep our team lean so we can keep your cost lower because we know the importance of that as small business owners ourselves :)
Choose The Option That’s Best For You
Payment plans available - always.
How our fee structure is different below.
How Our Structure Fee Works
Our fee structure is quite different compared to similar services and we're very proud of that! We keep our team lean so we don't have to charge unnecessarily high or ongoing fees in order to continue to work with your new team member (that's not fair).
This investment will replace about 35 hours of internal labor for you/your team, includes a 30-day guarantee, and did we mention... we have a 100% success rate. Our process works.
So really, what's your time and energy worth?Let's Do This - Fill Out Our New Client Form!
How Coaching Works:
Once you’re matched with your new team member, you will have unlimited access to Chelsea for 3 months. She’ll be available to answer any questions you have about working with your new team member — help you figure out how to delegate projects, how to best use their time, help resolve any issues that come up, advise on best practices in working with a remote team member, best ways to manage projects, and assist with anything that comes up in those first few months.
THIS INCLUDES: One 60-minute call each month for three months with unlimited access to Chelsea via email, phone, and text. You’ll even be invited to Chelsea’s private Slack workspace and be given free access to all of her Entrepreneur System & Workflow Templates.
Executive Assistant & OBM Coaching
Sometimes your new team member will have questions as you begin to work together — like on best practices, how to handle a situation in working together, needing advice on how to streamline your processes, and countless other questions. So for the first 3 months of you working together, your EA or OBM will also have direct access to Chelsea to address anything that comes up that they could use her tips and advice on.
THIS INCLUDES: One 60-minute call each month for three months for your new EA or OBM with Chelsea and unlimited access via email, phone, and text. They will even be invited to Chelsea’s Slack workspace and be given free access to all of her Remote Worker Templates (this coaching will make them more successful, organized, and allow them to have helpful discussions with Chelsea which will, in turn, benefit you).
Frequently Asked Questions
Can I hire someone part-time?
How much should I expect to pay for an EA/OBM?
How long does this process take?
How does your fee work?
How do you find the applicants?
What happens if things don't work out with my EA/OBM?
Fill Out Our New Client Form
This is a quick form so we can confirm the role type you're looking for, find out more about your business and you, get insight into your culture fit and skill needs, etc.Let's Do This